Terms
If an exhibitor violates any of the rules established by Barkley & Associates, Inc., the provider for the National Conference for Nurse Practitioners in Acute Care (NPAC) 2022, the exhibitor shall be dismissed and removed from the Exhibit Hall and NPAC 2022.
Eligibility & Criteria
Barkley & Associates, Inc. reserves the right to deny any application and/or remove exhibitors from the Exhibit Hall at its sole discretion. Criteria for exhibitors includes and is not limited to (a) relevancy to the profession and the mission of Barkley & Associates, Inc.; (b) true and supported claims in all published materials; and (c) professional and ethical conduct by the exhibitor and its staff. Acceptance of your company as an exhibitor does not constitute an endorsement by Barkley & Associates, Inc. of your company’s products and/or services.
Exhibitor Expenses
The exhibitor is solely responsible (and indemnifies Barkley & Associates, Inc.) for all expenses related to participation in the conference, including travel, lodging, food, shipping costs, exhibitor space furniture and supplies, etc. Each exhibit space includes two complimentary exhibitor registrations with name badges (additional badges may be purchased for $250 each, with a maximum of 3 exhibitors per exhibit space). If you wish to staff more than three (3) people at your exhibit space, an additional exhibit space must be purchased.
Exhibit Space Specifications
All individual exhibitor spaces include a 6’ table and cannot be subdivided into smaller spaces. Multiple tables must be purchased in a linear row or corner. Exhibitors may be asked to alter or remove any portion of their space that is found to be questionable or impedes a neighboring exhibitor.
Space Assignments
Exhibit space will be allotted on a first-come, first-served basis. NPAC Diamond Sponsors and Platinum Sponsors, however, will receive priority if the right to a space is contested. Final instructions regarding shipments to the conference will be distributed no later than approximately 6 weeks prior to the conference. For more information on Diamond or Platinum Sponsorship, email Conference Support at NPAC@NPcourses.com
Floor Plan/Layout
Barkley & Associates, Inc. reserves the right to modify the existing floor plan to avoid potential conflicts among exhibitors or to comply with local ordinances. The floor plan/layout is subject to change without notice.
Cancellations & Refunds
Exhibitors needing to cancel their registration must notify Barkley & Associates, Inc. in writing by emailing NPAC@NPcourses.com. A written notice must be received by August 1, 2022 to receive a 50% refund of the exhibitor’s registration, After August 1, 2022 , no refunds will be given.
Failure to notify Barkley & Associates, Inc. of the intent to cancel will result in the company being denied participation at future Barkley & Associates, Inc. conferences.
Meeting Attendee List
Registered exhibitors at the NPAC 2022 Conference will receive a copy of the attendee list following the conclusion of the conference. The list will provide the names and email addresses of all attendees. Exhibitors have the special opportunity for an email blast to be sent to attendees 2 weeks prior to the conference (see sponsorship opportunities for pricing). The list neither is to be copied for alternative uses, nor is it to be resold.
Exhibitor Space Staffing & Professional Behavior
Exhibitor spaces must be staffed by qualified employees of the exhibiting company at all times during exhibit hours. All exhibitors must wear their official exhibitor badge for admission and at all times while exhibiting. Company badges are not accepted in lieu of wearing the official exhibitor badge.
Any unprofessional demeanor will result in the exhibitor’s employee being removed from the Exhibit Hall and conference. Unprofessional behavior includes but is not limited to the following: taking items out of attendees’ hands to demonstrate another product, touching attendees in any way without their consent and permission, or harassing attendees to purchase products and/or services. Further, any product demonstration or advertising must be conducted within the boundaries of the exhibitor’s assigned space.
Subletting Exhibitor Space
Exhibitors may not sublet exhibitor space under any circumstances. Sharing requests must be made at the time of application and may only be permitted for divisions within the same company or institution. Barkley & Associates, Inc. reserves the right to review credentials and claims of all parties.
Subletting Exhibitor Space
Exhibitors may not sublet exhibitor space under any circumstances. Sharing requests must be made at the time of application and may only be permitted for divisions within the same company or institution. Barkley & Associates, Inc. reserves the right to review credentials and claims of all parties.
Exhibitor Space Appearance & Noise
All exhibits will be inspected during setup to ensure that all exhibitor spaces are decorated in good taste, safely secured, and professionally designed. Noise from electrical or mechanical devices or other types of displays that cause interference or annoyance to other exhibitors will not be permitted.
Photography and Video Recording
Conference events, including those taking place in the exhibit hall, may be photographed or videotaped, and the video or photographs used in promotional materials by Barkley & Associates, Inc. including on its websites, in advertising and through its social media channels. Exhibitors at the 2024 National Conference for Nurse Practitioners in Acute Care are consenting to being photographed or videotaped and having those images used in promotional material by Barkley & Associates, Inc.
RESTRICTIONS
FDA Regulations
Exhibitors must abide by all Food and Drug Administration (FDA) regulations and requirements. Such FDA regulations include both approved, experimental, off-label, and non-approved drugs, devices or products. The exhibiting company exclusively assumes all liability and cost for any FDA-related sanctions, including against Barkley & Associates, Inc. for violations.
Damage to Facilities
Exhibitors must surrender all spaces occupied/rented in the same condition as at the time of occupation. Exhibitors will be responsible for any damage done to the facilities and for any and all claims and demands on account of any injury, death, or damage done to property occurring in or upon exhibitor space or due to exhibitors’ acts. No nails, tacks, or screws may be driven into the floor, wall, or woodwork of the building.
Force Majeure
In case of cancellation of the exhibition or unavailability of the exhibit space due to strikes; acts of terrorism; government action; outbreaks, epidemics, and/or pandemics as defined by the World Health Organization or the Centers for Disease Control and Prevention; acts of God; fire; labor disputes; or any other occurrence over which Barkley & Associates, Inc. has no control, the agreement shall terminate, and the exhibitor shall be entitled to the return of the exhibitor space rental fee, as well as any payments to Barkley & Associates for Symposia, Product Theaters, or other sponsorships.
